Dissemination of Official Announcements and News Releases

The dissemination of all official announcements regarding a University position or policy on a matter of public interest will be coordinated through the Division of Marketing & Communications.  Such announcements may be made in a press release, a media advisory, an Administrative Memo e-mail, a press conference or another appropriate format.  No academic or administrative unit is authorized to present an official University position or policy on any matter without prior consultation with the Division of Marketing & Communications.

The News Service in the Division of Marketing & Communications is the central dissemination point for all University news releases and media advisories. Except for certain exceptions, no administrative or academic unit should send a news release or media advisory directly to news media; these materials should be sent to the News Service for appropriate editing and distribution. Exceptions to this policy are:

  • Releases from the University athletic department, except those involving major personnel appointments, policy decisions, or fundraising matters, which shall be coordinated through the Division of Marketing & Communications.
  • Releases from the Cooperative Extension Service containing instructional information and guidance.
  • Book announcements from UGA Press.

Event releases of local interest will be sent to the media by approved unit communication coordinators according to review and approval procedures in their individual unit. UGA News Service will send releases only for events of broad institutional importance such as major school or unit events and university-wide events including commencements, groundbreakings and major academic, research or teaching events.